Application Guidelines

Friday, February 14,2025: 13:30-20:00 (last entry)
Saturday, February 15,2025: 10:30-19:00 (last entry)

• The above times are subject to change.
  Place: Miyako-Messe (Kyoto International Exhibition Hall)
  9-1, Okazaki Seishoji-cho, Sakyo-ku, Kyoto City
  11 minutes’ walk from Higashiyama Station on the Kyoto Municipal Subway Tozai Line

Notes:

• Each runner must show up in person for check-in during the two days prior to the day of the event to receive a race bib, etc. Please note that no check-ins will be accepted on the day of the event or at any time other than the periods specified above.
• A document for identity verification(original) is required to receive a race bib. Runners must register in person (no proxies allowed).
• Any participant with a disability who intends to run with an escort runner is required to bring an official document certifying their physical disability and must be accompanied by the escort runner when checking in.

The race course will start at TAKEBISHI Stadium Kyoto（Nishikyogoku Athletic Park） and finish in front of Heian-jingu Shrine (course certified by JAAF, IAAF, and AIMS)

• The course includes unpaved riverbanks. Please note that the course includes riverside paths which may be difficult to run on in rainy weather.

• The course includes unpaved riverbanks. Please note that the course includes riverside paths which may be difficult to run on in rainy weather.

1. Have been born before April 1, 2006; and
2. Be able to complete the race within 6 hours.

• Participation in wheelchairs is not permitted.
• Any disabled runner who finds it difficult to run alone may have an escort runner (guide dogs not allowed).

1. Men and women: First 20 runners for each
2. Men and women by age group (5-year increments): First 3 runners for each
3. ”Miyako Top8”,men and women by residents of Kyoto City:First8 runners for each

• At the awards ceremony, awards will be presented to the top 8 runners in the categories under① described above. Certificates will be sent to other award-winning runners at a later date.
• The award ceremony is undecided.

• Up-to-the-minute reports on the race (“Ouen-navi”) will be available online, which may be used by runners to check their times and for spectators to cheer on the runners.
• On the day of the race you can download a flash version of the Web finisher certificate from race official website.
• Regarding the official record, the completion certificate will be available for download in early March.

• Each runner’s name or nickname (up to five 2 byte characters*) may be printed on a race bib for a fee of 1,000 yen. Applications for printing of any designations other than names or nicknames (e.g., company or commercial product names) will not be accepted.
• To help runners receive more cheers, it is possible to print a runner’s name or nickname in Japanese katakana characters upon request. (Please note that katakana conversion will be left up to the organizers and that changes and other requests may not be accepted.)

• In the case of alphabetical and Arabic numeric characters, up to ten 1 byte characters may be printed but character size will be smaller.

The original design, created for the Kyoto Marathon 2025, is based on Kyo Yuzen, a traditional Kyoto craft.
Neck gaiters are more functional and quick-drying than neck warmers, and can be used to cover the mouth and adjusted for warmth, making them suitable neckware for sports.
The required number of units are available for purchase at the time of entry by runners only.

Promote the reduction of paper cups by using the KYOTO MARATHON 2025 Original My Cup as one of the “DO YOU KYOTO? Marathon” activities.
If you agree with our environmentally friendly activities, please enter the required number at the time of entry.
In addition, the sales of the original My Cup will be used for various environmental-friendly activities of the main concept “DO YOU KYOTO? Marathon”.

• You can not cancel after applying.
• The capacity is scheduled for about 150ml.

For every participant: KYOTO MARATHON 2025 original goods
For finishers: Finisher’s towel and medal

• For smooth and safe start, regardless of JAAF registered, individual or group, starting block will be assigned to runners according to the submitted time. Those who didn’t submit the time will start from the last block.

  [The priority of starting block]

  • Runners who submitted their personal best in 4 years (The starting block will be assigned according to their records)
  • Runners who submitted estimated time (The starting block will be assigned after the blocks for ① is determined)
  • Runners without any record
• As a protective measure against cold weather before the signal gun goes off, a runner may wear a sweater, jacket or any other garment that they will no longer need.These items of clothing will be collected and reused/recycled.

• Because the Kyoto Marathon course includes narrow stretches, running in costumes is prohibited in order to ensure safe negotiation of the course by the runners.
• Runners will not be permitted to wear and/or display any designs, trademarks, etc. that indicate the names of companies or products for advertising purposes at any event venue (including on the course).

The organizers fully recognize the importance of personal information, comply with General Data Protection Regulation(GDPR), the Act on the Protection of Personal Information and related laws of Japan, and handle such information in accordance with the organizers’ policy to protect personal information.

In order to offer better services to the participants, the organizers will use such personal information for the purposes of sending participation guidelines, giving notification of time records and related information, providing services by co-sponsoring, cooperating, and supporting organizations and other related organizations, and announcing race records (rankings, etc.).

• Runners’ personal information, including name, age demographic, affiliation, and time records, will be published online.
• The organizers or Kyoto Marathon Entry Center may contact applicants to confirm application details.

Before sending an application, please agree to the following terms and conditions.

• Multiple applications by the same person will be not possible.
• The JAAF registration status of athletes will be verified during the application process. Athletes are advised to check their status and enter accurate registration data in their applications.
• Once an application has been accepted, the contents of the application cannot be changed, the application cannot be cancelled, and entry fees will not be refunded.
• False statements of age, sex, time records, etc. are strictly prohibited. Proxies and/or assignments of rights are also not permitted. Should any such acts be discovered, the entry/award in question will be cancelled, entry fees and charges will not be refunded, and future applications for the Kyoto Marathon will not be accepted.
• In the case of the event’s cancellation or scaling down due to weather incident, natural disasters, infectious disease, or any other reasons not attributable to the organizers, entry fees and other charges will not be refunded.
• Online applications may not be successfully processed depending on device, operating system, browser software, etc. used by the applicant.
• The organizers assume no responsibility for applications that are delayed due to poor conditions of Internet connections.
• Neither the Entry Center nor the event secretariat will respond to inquiries by phone about the number of applications accepted.
• Delivery will not be tracked in the case of failed due to incorrect e-mail addresses provided by applicants.
• No receipt for the entry fee will be issued. For credit card transactions, the card issuer’s statement/bill may be used as a certificate of payment.
• Kyoto Marathon 2025 will be held in compliance with all applicable laws and regulations in Japan.
• We will provide anonymous information regarding symptoms and other conditions of rescued people on the day of the event to the research organizations in order to help future medical relief system.
• In addition to other agreements above, please make sure to follow the instruction of event organizer about the race.